Rules & Policies

Things you need to know

Rules and Regulations and Important Info

Important Information

Ballroom Seating

Seating will be according to packages and date of the order with preferred seating going first to package holders with balances paid 2 weeks prior to the event. All seats in the ballroom are numbered and match ticket numbers. Seating is assigned when the tickets are ordered. Tickets ordered at a different time period may be for a different table or in a different area.

Hotel Reservations

Hotel reservations should be made through us and the charges for room and tax should be paid to us at the time reservations are made. All participants will be responsible for their personal room charges. Hotel assignments are based on packages and date of order. In case the hotel is sold out, preferential treatment is given to package holders. We also give priority to accounts paid in full 2 weeks before the event. Contact us for corporate rate.

Invoice/Confirmation

Shortly after we receive your information, we will send you an invoice/confirmation. Please check this closely for spelling, correct entries, and correct charges and let us know immediately if we need to make changes. Please be advised that at the competition we may not have the time to make changes or take additional entries. Please note that if you are not on a package, tickets for the sessions in which you are dancing should be ordered for teacher and student. If tickets are not ordered, we will automatically add those to your invoice.

NDCA Registration

If you have a current NDCA registration, your competitor number will be in your package. If you are a professional dancer or an amateur couple you must have proof of your registration with the National Dance Council. If you are not on the NDCA roster and do not have a current card or a receipt showing you have registered, you will be required to register at the competition or you will not be allowed to compete. Please be aware that a late charge is added by the NDCA for those who register at the competition.

Registration

Please make sure that you have completed your entry forms, a particpant order form for each person attending and a studio accounting summary and returned those to us by our closing date of May 14, 2013. Please note that a $100 late fee per person will be charged after the deadline.


Registration Desk

Upon arrival at the hotel, one representative from the studio should come to the registration desk and pick up the packages for his studio. OUTSTANDING BALANCES MUST BE PAID BEFORE PACKAGES CAN BE RELEASED. Only that representative will be allowded to make payment and pick up packages. We will not be accepting payments from individual students or releasing any tickets until payment is made in full. Each participant will be given a heat list showing what heat and at what time he/she is dancing. Please be advised that the time listed is approximate and subject to change. Each competitor should be present in the ballroom at least 30 minutes prior to his/her scheduled dance time. When you receive your heat sheet, please check and make sure your dances, levels, and ages are correct. We need to be made aware of any mistakes as soon as possible.

Vouchers

All vouchers for money must be redeemed before the end of the competition or they become invalid.